I. COMPANY SECRETARY & GENERAL MANAGER - LEGAL SERVICES

Job Title: Company Secretary & General Manager - Legal Services (1 Post)

Job Reference Number: GDC/CS/HRM/CS&LS/01/2025

Terms of Employment: 5 Year Contract Renewable Once subject to Performance

Job Grade: GDC2

Directorate: Company Secretary & Legal Services Directorate

Reporting to: GDC Board of Directors & Managing Director & CEO

a) Job Summary

The job holder is responsible for assisting the Board in the establishment of Board Committees, facilitation of transport & mileage allowance for the members of the Board, development and monitoring of the Board budget and expenses, facilitation of board evaluations, provision of legal advice and attend to all matters relating to litigations, regulatory, compliance, security documentation, contract management and secretarial services to the Board pursuant to the provisions of Mwongozo Code of Governance for State Corporations 2015 and also as required under the Companies Act.

b) Job Specification

Duties and responsibilities will entail: -

i. Spearheading guidance and advice on the day-to-day management of the company, including compliance with legal, governance, and statutory requirements.

ii. Providing technical leadership to teams in the Directorate to develop, implement, and evaluate strategic management plans and budgets aimed at improving performance standards and achieving organizational goals.

iii. Oversees delivery of effective Board secretariat, legal, and insurance services to the company to facilitate the achievement of GDC’s strategic objectives.

iv. Provides advice to the Board and Management on compliance with best practice corporate governance and establishes a corporate governance framework as prescribed in law, company policies, and the code of conduct.

v. Maintains custody of the GDC Company Seal and reports to the Board on its use.

vi. Spearheading the development of sound insurance and regulatory affairs policies and procedures to ensure the Company complies with applicable regulations and evolving government and industry legislation.

vii. Providing Legal Advisory to the Managing Director and the Board of Directors on all relevant aspects of corporate governance, regulations, and applicable laws.

viii. Developing a robust and facilitative legal and regulatory framework for enhancing organizational effectiveness and improving the Company’s image.1

ix. Providing Board Secretarial Services, including guidance on various legal aspects as may be required, and communicating Board Resolutions to the relevant Directorates for implementation.

x. Overseeing the formulation, monitoring & evaluation, and implementation of work-plans related to litigation, compliance, contracts, and conveyancing matters.

xi. Spearheading the preparation of impeccable Legal documents, opinions, and legal interpretations on various matters as required, including the interpretation of court and arbitral rulings affecting the Company.

xii. Overseeing the smooth implementation of all conveyancing matters to ensure the perfection of documentation and securities.

xiii. Spearheading the formulation of a sound contract management process from tendering to contract preparation, negotiation, and execution.2

xiv. Monitoring developments in relevant law, conducting legal research, and participating in outreach programs to strengthen corporate governance and improve the quality of service delivery.

xv. Overseeing performance management in the directorate through target setting, performance reviews, and business process improvements aimed at improving organizational effectiveness.

xvi. Providing technical advice on the legal requirements in the recruitment and selection of staff.

xvii. Spearheading review of incidents of violations against organizational policy and regulations; handling disputes and taking appropriate action in line with approved policies, procedures, and regulations.

xviii. Overseeing the preparation of concept papers, board papers, periodic progress reports, and annual reports as necessary.

xix. Provide legal advisory and participate in the Collective Bargaining Agreement negotiations between Management and the Union.

xx. Convene and ensure the Annual General Meeting is conducted in accordance with the law.

xxi. Ensure compliance with GDC’s memorandum and articles of association, all applicable laws, and manages Company’s legal risk.

xxii. Safeguarding all Company Contracts and Agreements and protecting the Company from contractual risks, including representing the company on legal matters.

c) Person Specifications

i. A minimum period of fifteen (15) years relevant work experience, five (5) years of which must be in a senior management role.

ii. Master’s degree in law or any other equivalent qualification from a recognized institution.

iii. Bachelor of Laws degree from a recognized institution.

iv. Leadership course lasting not less than four (4) weeks (cumulative).

v. Certified Secretary (K).

vi. Advocate of the High Court of Kenya.

vii. Membership to relevant professional body – LSK and ICPS (K).

viii. Fulfilled the requirements of Chapter Six (6) of the Constitution of Kenya.

d) Key Competencies and Skills

i. Management

ii. Good Team player

iii. Analytical

iv. Excellent Interpersonal

v. Excellent communication

vi. Excellent Negotiation

vii. Excellent organization