1.     MANAGER - ADMINISTRATION & PROPERTY MANAGEMENT

a)  Job Summary

The job holder is responsible for the management of Hospitality Services, Front Office, Registry & Records, Utility Services, and related Outsourced Services.

b) Job Specification

Duties and responsibilities will entail: -

                   i.     Corporate Records Management

                  ii.     Providing technical leadership to teams in the department to enable them to develop, implement and evaluate strategic management plans and budgets aimed at improving performance standards and organizational effectiveness

                iii.     Managing outsourced services such as Courier Services, Cleaning Services among others

                iv.     Overseeing coordination of Office Administration (Secretarial) services

                  v.     Managing of Company’s needs for office equipment while ensuring their security and cleanliness

                vi.     Safeguarding the company’s assets including office premises, office equipment and furniture through maintaining accurate and up to date records at all times

               vii.     Identifying assets for requisition, repair, maintenance and disposal

              viii.     Forecasting administrative staffing needs for the department

                ix.     Managing the processing and payment of administrative expenses (utilities)

                 x.     Coordinating and implementing identified performance contracting targets and submission of periodic progress reports

                xi.     Facilitating the acquisition and effective management of office space and parking

               xii.     Overseeing the drawing of lease contracts with relevant stakeholders

             xiii.     Supervising reviewing of all lease documents, including negotiations with relevant stakeholders

             xiv.     Managing acquisition of office furniture, fixtures and equipment

               xv.     Managing allocation of office furniture and equipment

             xvi.     Managing an up-to-date asset inventory of all furniture and equipment under Property Management custody

c)      Person Specifications

For appointment to this grade, an officer must have:

                 i.          A minimum of twelve (12) years’ work experience four (4) of which must be in a managerial role

               ii.          Master’s Degree in any of the following disciplines: - Public/Business Administration, Sociology, or any other relevant equivalent qualifications from a recognized Institution

              iii.          Bachelor’s Degree in any of the following disciplines: - Public/Business Administration, Social Science, Land Economics, Surveying or any other relevant equivalent qualification from a recognized institution

 Management course lasting not less than four (4) weeks (cumulative)

              iv.          Relevant professional qualification

               v.          Membership of a relevant professional body/institution

              vi.          Proficiency in Computer Applications

             vii.          Fulfilled the requirements of Chapter Six (6) of the Constitution of Kenya

d)     Key Competencies and Skills

                 i.          Good communication skills

               ii.          Interpersonal skills

              iii.          Leadership skills

              iv.          Team player

        v.      Analytical skills

• Curriculum Vitae - CV
• Cover Letter/Application Letter
• Proficiency In Computer Applications
• Membership of a relevant professional body
• Management course lasting not less than four (4) weeks (cumulative)