1. MANAGER - ADMINISTRATION & PROPERTY MANAGEMENT

Job Title: Manager - Administration & Property Management (1 Post)

Job Reference Number: GDC/CS/HRM/APM/01/2025

Terms of Employment: 5 Year Contract Renewable subject to Performance

Job Grade: GDC3

Department: Administration & Property Management

Reporting to: General Manager - Corporate Services

a) Job Summary

The job holder is responsible for the management of Hospitality Services, Front Office, Registry & Records, Utility Services, and related Outsourced Services.

b) Job Specification

Duties and responsibilities will entail: -

i. Corporate Records Management

i. Providing technical leadership to teams in the department to enable them to develop, implement and evaluate strategic management plans and budgets aimed at improving performance standards and organizational effectiveness

ii. Managing outsourced services such as Courier Services, Cleaning Services among others

iii. Overseeing coordination of Office Administration (Secretarial) services

iv. Managing of Company’s needs for office equipment while ensuring their security and cleanliness

v. Safeguarding the company’s assets including office premises, office equipment and furniture through maintaining accurate and up to date records at all times

vi. Identifying assets for requisition, repair, maintenance and disposal

vii. Forecast administrative staffing needs for the department

viii. Manage the processing and payment of administrative expenses (utilities)

ix. Coordinating and implementing identified performance contracting targets and submission of periodic progress reports

x. Facilitate the acquisition and effective management of office space and parking

xi. Overseeing the drawing of lease contracts with relevant stakeholders

xii. Supervising reviewing of all lease documents, including negotiations with relevant stakeholders

xiii. Managing acquisition of office furniture, fixtures and equipment

xiv. Managing allocation of office furniture and equipment

xv. Managing of an up-to-date asset inventory of all furniture and equipment under Property Management custody

c) Person Specifications

For appointment to this grade, an officer must have:

i. A minimum of twelve (12) years’ work experience four (4) of which must be in a managerial role

ii. Master’s Degree in any of the following disciplines: - Public/Business Administration, Sociology, or any other relevant equivalent qualifications from a recognized Institution

iii. Bachelor’s Degree in any of the following disciplines: - Public/Business Administration, Social Science, Land Economics, Surveying or any other relevant equivalent qualification from a recognized institution

iv. Management course lasting not less than four (4) weeks (cumulative)

v. Relevant professional qualification

vi. Membership of a relevant professional body/institution

vii. Proficiency in Computer Applications

viii. Fulfilled the requirements of Chapter Six (6) of the Constitution1 of Kenya

d) Key Competencies and Skills

i. Good communication skills

ii. Interpersonal skills

iii. Leadership skills

iv. Team player

v. Analytical skills